Host a night of Vegas-style fun anywhere in Wisconsin with Vegas On Wheels
Imagine: you don’t go to a casino, the casino comes to you. A traveling casino party brings the tables, dealers, and fun to your venue. Whether you’re in Milwaukee, Madison, Green Bay, or anywhere in Wisconsin, this kind of event can turn any gathering into a night to remember.
In this post, I’ll walk you through:
- What a traveling casino party is
- Why it’s a great option
- What’s included
- How to plan one
- Sample cost ideas
- FAQs
- What to do next
What Is a Traveling Casino Party?
A traveling casino party (also called a mobile casino party) is when a casino-themed experience is delivered to your location. You pick your venue, a hall, hotel, banquet room, or even your home. The casino company brings the tables, dealers, décor, and all the essentials.
Hosting a casino night is one of the most exciting ways to entertain guests. With Vegas On Wheels, you don’t have to travel to Las Vegas to experience the thrill; we bring the casino right to you! Our traveling casino parties are perfect for corporate events, fundraisers, weddings, and private parties across Wisconsin.
Guests play with fake chips (fun money), not real bets. The goal is excitement, entertainment, and socializing.
This is different from just renting casino tables; it’s a full event experience. (Check out our Casino Party Rental page for more details.)
Why Choose a Traveling Casino Party?
Here are some top reasons people go this route:
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Convenience — You don’t need to find a casino or do a heavy lifting setup. The team handles delivery, setup, and teardown.
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Immersive vibe — It feels like Vegas came to your place. That wow factor helps make the event stand out.
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Stress-free — You don’t worry about logistics. The professionals bring the gear and staff.
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Great for many events — Corporate parties, fundraisers, weddings, birthdays, and school events.
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More control — You decide how big, what games, how much décor, and which theme.
What’s Usually Included in a Traveling Casino Party
When you hire a traveling casino party company (like Vegas on Wheels), here’s what you typically get:
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Casino tables include blackjack, poker, roulette, and craps.
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Professional dealers/staff
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Chips, cards, dice, wheel (whatever the game needs)
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Set up, breakdown, and delivery
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Basic décor (tables, cloths, lighting)
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Rules/rules explanation for guests
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Event coordination
Some extras you might be able to add (for extra cost):
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Custom table cloths or felt.
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Upgraded lighting or sound
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Prize awards or gift certificates
Make sure to ask what your casino party package includes (and what’s extra).
What’s Usually Included in a Traveling Casino Party
When you hire a traveling casino party company (like Vegas on Wheels), here’s what you typically get:
-
Casino tables include blackjack, poker, roulette, and craps.
-
Professional dealers/staff
-
Chips, cards, dice, wheel (whatever the game needs)
-
Set up, breakdown, and delivery
-
Basic décor (tables, cloths, lighting)
-
Rules/rules explanation for guests
-
Event coordination
Some extras you might be able to add (for extra cost):
-
Custom table cloths or felt.
-
Upgraded lighting or sound
-
Prize awards or gift certificates
Make sure to ask what your casino party package includes (and what’s extra).
How to Plan a Traveling Casino Party in Wisconsin
Here’s a step-by-step guide to planning your event:
1. Pick Your Venue
Choose a place with enough room around tables for guests to walk, sit, and play. Ask:
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Ceiling height
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Power outlets
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Layout/floor plan
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Entrance for setup trucks
2. Guest Count & Games
Decide how many guests will attend. That helps choose how many tables and what types of games. For 50–100 guests, 3–5 tables might work.
3. Budget
Decide how much you want to spend. Traveling parties often have costs for:
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Number of tables
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Distance (travel fees)
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Hours of service
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Add-ons like décor or photobooth, or DJ
4. Timing & Schedule
Decide when setup begins, when guests arrive, when games start/stop, and when teardown happens. Usually, events run 3–4 hours of play time. (That’s a sweet spot where people stay engaged but not tired.)
5. Permits & Local Rules
Check with your city or venue if there are rules about “gambling nights” or fundraisers (even though real money isn’t used). Some events might require a permit or license — just be sure to ask.
6. Sign Contract & Confirm Details
Make sure your contract states exactly:
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What’s included (tables, dealers, décor)
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Total cost & payment schedule
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Travel fees or overtime fees
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Insurance/liability
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Cancellation policy
7. On the Day Of
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The team arrives and sets up.
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Dealers teach rules or help newcomers.
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Guests play with chips.
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You may offer prizes or awards.
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After the event, the team breaks down and cleans
Sample Costs / What to Expect to Pay
Costs vary a lot depending on region, size, distance, and extras. But here are rough estimates:
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Basic table + dealer for 3 hours: $300–$500
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Multiple tables + more staff + full décor: $800–$2,000+
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Travel fees: If the venue is far, you may see an extra charge for mileage or overnight stays
If you want a more precise quote, we can send you a free estimate. Just contact us on our Vegas on Wheels contact page.
Do guests need to know how to play?
No. Dealers teach rules. Everyone can join in, even first-timers.
How far will you travel?
We cover most of Wisconsin. (Add travel fees for remote areas.)
Are real bets involved?
No. All play is with fake chips. Prizes, not cash, are given.
What types of games are available?
Blackjack, poker, roulette, craps, and more depending on event.
Can we pick a theme?
Yes. You can often theme the night (e.g. “Casino Royale,” “Vegas Night”).
Can you handle setup & teardown?
Yes. That’s part of the service. You just enjoy the event.
Turning This Into a Great Night
Here are a few tips to boost the experience:
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Use themed décor (black, gold, red)
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Offer fun menus or drinks.
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Use a prize system — top chip holders win something.
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Use lighting or music to set the mood.
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Take photos — guests love to share
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Keep games simple and fun (don’t overwhelm people)
Why Work With Vegas on Wheels?
We’ve done this for years. We know how to bring the casino to your place without the stress. Our Casino Party Rental page shows what we offer, and we’re happy to work with you on customizing the perfect night.
We serve Milwaukee, Madison, Green Bay, and all over Wisconsin. We bring everything from the tables, dealers, and decor right to your venue.
If you’re curious about pricing, availability, or want help planning, check out our Contact Us page. We’d love to help you host a traveling casino party your guests will remember.