What to Expect at a Casino Night Party: How It All Works from Start to Finish

If you’re thinking about hosting a casino night, you might wonder: What actually happens during the event? Below is a step-by-step walk-through of a typical Vegas on Wheels party, so you (and your guests) know exactly what to expect.

1. Before the Party — Planning & Logistics

a) Initial Consultation & Quote

You reach out (via phone, email, or the website) with details like date, location, guest count, and your vision. We’ll send a no-pressure, custom quote outlining which tables, dealers, and add-ons make sense for your event.

b) Booking and Contract

Once you decide on a package, we lock in your date, draw up a clear contract, and confirm all logistics — arrival times, venue access, layout, and any extra services you want (like DJ, photobooth, décor). 

c) Final Planning Call

Closer to your event, we’ll check in to confirm final guest numbers, table assignments, prize structure, and any special requests (themed décor, music cues, etc.). The goal is that no detail is left to chance! Our team is here to ensure your event runs smoothly. 

2. Setup & Arrival

On the day of your event, the Vegas on Wheels team arrives early to handle everything:

• Delivery & Layout — Tables, chips, card shoes, casino-themed décor, signage, and other necessary equipment are brought in.
• Setup & Testing — Your space is converted into a casino floor. Dealers do checks to make sure all equipment is functioning, lighting is good, and chip racks are in place.
• Briefing & Walkthrough — A quick run-through among the staff ensures smooth flow, proper placement of dealers, and coordination with your venue (e.g. bar, food stations, entrance).

The company notes that setup time averages about 15 minutes per table (plus decor and extra services), and the team aims to have everything ready before guests arrive.

3. Guest Arrival & Starting Play

Guest Check-In & Currency

When guests arrive, they’ll check in and receive a Casino Player’s Card loaded with a set amount of “funny money” or chips — $500 to $1,000 is common, depending on the package. Vegas on Wheels

Rules & Dealer Introductions

Friendly, professional dealers are stationed at each table. Their role? To greet guests, explain the rules in beginner-friendly ways, and keep the energy high. Even guests who’ve never played can jump right in. 

4. Gameplay & Flow

Free Movement Between Games

Once the games begin, guests are free to roam among tables — blackjack, roulette, craps, poker, or horse racing. Each table accepts the same chips, so players can shift between games as they go. Guests are able to roam with our cash-out vouchers, which tell guests their total earnings. Guests are not allowed to take chips from table to table.

5. Final Rounds & “Cash-Out”

Chip Redemption

Toward the end of the event, the dealers close play. Guests return to a central station (or designated area) to cash out their remaining chips. These aren’t real currency — they convert to vouchers, raffle tickets, or prize entries. Depending on your event format, you might hold a raffle, award prizes to top chip-holders, or let guests choose “prize catalog” items using their earned vouchers.

6. Teardown & Clean-Up

Once the party concludes, we handle everything:

• We quietly pack up tables, chips, décor, and gear
• Clean up any footprint left behind
• Coordinate with venue staff to make sure everything is restored

If your event runs late, the team can often wait until the venue empties (for a small extra fee). 

7. Post-Event Follow-Up & Feedback

After the event, Vegas on Wheels often reaches out to collect feedback and share highlights. They aim to leave you and your guests with positive memories — and to make improvements for future events.

Why This Experience Stands Out

• All Fun, No Risk — All games use fake money or chips, so participants can enjoy casino excitement without gambling risk. 
• No Guesswork for You — Vegas on Wheels handles delivery, setup, teardown, and all the planning, so you can enjoy your night. 
• Inclusive, Welcoming Environment — Dealers actively help new players feel confident and included.
• Flexibility & Customization — It’s your event, your style. Add decor, DJ, photobooth, or choose which games to include (blackjack, roulette, craps, poker, etc.). 
• Smooth Flow & Energy — The event is orchestrated to maintain energy, avoid bottlenecks, and keep guests moving and engaged.